How to Become a Notary in Minnesota Form
How to Become a Notary in Minnesota.pdf Use this as a guide when filing your application with the Secretary of State.Download
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Notary Commission Guide
From the Offi ce of the Minnesota Secretary of State
As a notary public, you are an appointed and commissioned offi cer that serves the public by
administering oaths and acti ng as an offi cial witness to people who seek your assistance in certi fying or
att esti ng to documents.
CONGRATULATIONS!
NOTARY CHECKLIST:
Follow these next steps to prepare you for your duti es:
• Register your commission with the county in which
you reside. If you are not a Minnesota resident,
you may register in any Minnesota county. The fee
to register a commission with a county is $20. Visit
www.sos.state.mn.us for county offi ce locati ons.
• Submit two sample signatures to the county
when registering your commission: one that
includes your full name as listed on the commission
and one that is your normal signature, which you
should use to sign all notarial acts.
• Purchase a notary stamp from a stamp
manufacturer or offi ce supply store. It must contain
the state seal, the term “Notary Public,” your name
as it appears on your notary certi fi cate, and the
commission expirati on date. See Minnesota Statutes
359.03, subd. 3 for additi onal stamp requirements.
If it is ever lost or stolen, contact the Offi ce of the
Minnesota Secretary of State.
• Obtain a journal to keep a record of your notarial
acts (opti onal–see “Notarial Journal” secti on for
more informati on).
• Ask your employer or insurance provider if securing
a bond or insurance is necessary.
• Seek additi onal training and educati on (opti onal).
Visit
htt p://notary.sos.state.mn.us for more
informati on.
• Review Minnesota Statutes chapters 357, 358 and
359 at
www.leg.state.mn.us to familiarize yourself
with notary requirements.
PERFORMING YOUR DUTIES:
You may only perform notarial acts if:
1. the document signer appears in person before
you; and
2. you are in the state of Minnesota at the ti me.
NOTARIAL ACTS:
As a notary, you will likely perform the following:
1. Witnessing signatures.
2. Att esti ng to copies of documents. Notaries evaluate
copied documents to determine that they are complete
and correct reproducti ons of the original documents.
3. Certi fying that the document signer swears (or affi rms)
that the document contents are truthful.
You may charge up to $1 for most notarial acts
(see Minnesota Statutes, secti on 357.17 for a list
of excepti ons). 4. Providing acknowledgments, which means certi fying
that the signature already appearing on the
document is genuine. If individuals have signed on
behalf of another person or an organizati on, they
must also demonstrate their authority to do so (see
page 3 for example).
5. Administering writt en oaths.
6. Administering oral oaths. Oath-takers must raise
their hand and say the oath aloud.
Offi ce of the Minnesota Secretary of State | Business Center & Service Counter | 60 Empire Drive, Suite 100
Retirement Systems Building of Minnesota | St. Paul, MN 55103 | 651-296-2803 | MN Relay Service 711 | [email protected]
http//notary.sos.state.mn.us
Notary Commission Guide Page 2
NOTARIZING A DOCUMENT
There are six steps to notarizing a document:
4. Complete the certi fi cate or “jurat,” to certi fy that the
document was signed, sworn to, or acknowledged in
front of you. The certi fi cate will usually be pre-printed
on documents with blanks for you to fi ll in the following
informati on:
DO NOT NOTARIZE IF:
• The document signer or oath-taker does not
personally appear before you.
• The document signer or oath-taker appears
unwilling or coerced.
• The document signer does not provide
sati sfactory evidence that he or she is the
person whose true signature appears on the
document.
• You have not fully completed the certi fi cate
or jurat.
• You are outside of the State of Minnesota.
• The document is an original birth, death or
marriage certi fi cate. Certi fi ed copies should be
obtained from the Minnesota Department of
Health or the county.
• You believe the document or transacti on is
decepti ve or fraudulent.
• You are the signer of the document to be
notarized.
• You will profi t or gain from the transacti on.
• You do not have adequate ti me to carry out
the notarial act properly.
• You believe doing so will violate the law
governing notarial acts.
• There is a potenti al for a confl ict of interest
(i.e., notarizing for a family member). 1. Verify the identi ty of document signers either by
seeing their identi fi cati on or by having a credible
witness swear to their i denti ty (verifying identi ti es
is not necessary if you personally know the document
signers).
2. Verify a document signer’s willingness to sign the
document.
3. Perform the notarial act.
GUIDELINES FOR NOTARIES
No Advice: Do not provide unauthorized advice or
services; leave that to the experts in those fi elds.
Privacy: Respect the privacy of each signer and do
not divulge or use personal or proprietary
informati on disclosed during the executi on of a
notarial act for other than an offi cial purpose.
a. the state (Minnesota) and the county
in which you are administering the
notarial act;
b. the date;
c. the names of the document signers;
d. your signature;
e. your ti tle; and
f. the date that your commission expires.
Be sure to use your normal signature when signing.
Please note, if your name is typed or printed as part of
the certi fi cate, it must be in the same form as it
appears on your stamp and your notary commission.
5. Affi x your stamp to the document.
6. Record the notarial act in your journal
(opti onal–see “Notarial Journal” secti on for
more informati on).
Offi ce of the Minnesota Secretary of State | Business Center & Service Counter | 60 Empire Drive, Suite 100
Retirement Systems Building of Minnesota | St. Paul, MN 55103 | 651-296-2803 | MN Relay Service 711 | [email protected]
http//notary.sos.state.mn.us
Notary Commission Guide Page 3
NOTARIAL JOURNAL
State law does not require a notary to keep records of
their offi cial acts. However, it is recommended that you
keep a journal to assist in recalling what you have done, if
needed or if legally challenged. You should record the
following informati on:
1. Date
2. Type of notarial act
3. A descripti on of the document
4. The signature, printed name and
address of each document signer
5. How the signer proved their identi ty
6. County
7. Fee charged, if any
Safeguard your journal because it serves as an
important public record. Please note, even if you became
a notary as a functi on of your employment, the stamp and
journal are your personal property.
EXAMPLE CERTIFICATE
FOR AN ACKNOWLEDGMENT
Below is an example of the certi fi cate that a notary
completes for an acknowledgment of an individual who
signed on his or her own behalf. For other examples see
Minnesota Statutes, Chapter 358.48.
This document is available
in alternati ve formats.
This is a general guide and is not intended to provide
guidance for every situati on you may encounter as a
notary. If at anyti me you are unsure how to proceed,
it is recommended you seek legal advice; as a notary
you may be criminally and civilly liable for any
negligent or fraudulent acts.• To cancel your commission, email the
Offi ce of the Secretary of State at
[email protected], or call us at
651-296-2803 or toll free at 1-877-551-6767
and press opti on #3. • Register any name or address changes with
the Offi ce of the Secretary of State within 30
days of the change.
• Renew your commission with the Offi ce of
the Secretary of State and re-register with
your county every fi ve years.
KEEPING YOUR COMMISSION
UPsT0sDATE
(Signature of notarial offi cer)
Title (and Rank)
My Commission Expires:
dd/mm/yyyy
STATE OF MINNESOTA
COUNTY OF
This instrument was acknowledged before me on
.......(date) by ..................(name(s) of document
signer(s)).
OFFICE OF THE SECRETARY OF STATE
60 Empire Drive, Suite 100
Reti rement Systems Building of Minnesota
St. Paul, MN 55103
Web site: htt p://notary.sos.state.mn.us
E-mail: [email protected]
Fax: 651-215-1009
Phone: 651-296-2803
Toll Free: 1-877-551-6767
Minnesota Relay Service: 711
Offi ce of the Minnesota Secretary of State | Business Center & Service Counter | 60 Empire Drive, Suite 100
Retirement Systems Building of Minnesota | St. Paul, MN 55103 | 651-296-2803 | MN Relay Service 711 | [email protected]
http//notary.sos.state.mn.us Relevant article from our knowledge database The form is fairly easy, so fill this up neatly and carefully. A consent form should be submitted in addition to the original filing or amendment you would like to record. It is required if there is a conflict between the business name you are filing and an existing business name.
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